Innovative business owners and managers are long past using ad-hoc methods for managing, storing, and exchanging documents in today's corporate environment, with the continued influence of COVID-19 and the transition to hybrid or remote working.

To obtain control and visibility over the documents and data entering and leaving the company, businesses adopt document management solutions. You want to make sure that everyone has the most recent and up-to-date copies of the papers they work with without too much effort or back-and-forth emailing, whether they are working remotely or in the office.

The document management solution makes it simple for team members to offer comments, recommendations, and annotations, facilitating collaboration, communication, work review, and approval. By generating audit trails of a document's life cycle from creation to modification and distribution, document management solution also addresses security and data audit challenges. This can serve as a reminder for internal responsibility or as a trigger for an industry authority's external audit.

Benefits of Document Management Solutions

The advantages of using document management solutions are substantial and multiplying quickly; by 2023, it is expected that the market for these systems will be worth $6.78 billion. Implementing a document management system has several key advantages, including:

Improved collaboration and teamwork

Team members always have access to the most recent document version.

Enhanced security

Document management solutions ensure that all papers coming into and going out of your company are secure and kept in a single, easily accessible platform for all departments to view.

Compliance and audits

Systems for managing documents make it possible to follow a document's evolution from creation to modifications and downloads. For business audits and industry compliance procedures, this information is essential.

Ease of access to information

Teams can quickly locate the appropriate documents when they are needed thanks to the strong search capabilities that are typically found in document management systems.

Improved productivity

Employees who use a document management system save time by not having to search through many PCs, apps, or cloud-based platforms for files. Anyone with access can use the search box to quickly and easily find the papers they require.

Document Management Solution Features

Features to Look for in Document Management Solutions

Your organizational requirements play a major role in determining the best document management system for you. The most crucial elements of your new system should be determined by the flaws you identify in your current one. The following are fundamental qualities to look for in document management systems:

Cloud-based:

Employees should have access to company papers whether they are in the office or not. Anyone with the right access keys can sign in and access the data they require thanks to cloud-based document management solutions.

Automation capabilities:

Document management system automation ensures integrated, optimized operations that follow the rules you specify. This lessens the need for manual data entry and other menial duties like revising version control tags and metadata.

Robust search abilities:

Quick file and document searches are made simple with the right document management solution. It offers a secure and convenient way to delve deep and get the information you need.

Permissions level:

Different degrees of permissions should be available in document management systems so that administrators and managers can provide unique permissions for various files and employees.

Best Document Management Solution

Here Goes the Best Document Management Solutions

HRSprout

The HRSprout Human Resource Management System (HRMS) software uses an integrated attendance tracker, visual designer, and leave management system to help firms streamline their HR system. The system becomes speedier and more intelligent thanks to these cutting-edge features.

Key Features:

  • Utilize the visual designer to define onboarding and exit procedures and manage employee information.
  • Face recognition and time tracking with activity are built-in features of the attendance tracker. The control of casual leaves, sick leaves, maternity leaves, and happy day leaves has made managing leaves easier than before.
  • Share Contracts and Documents - Group, Public, or Private
  • Utilize job cadences and ticketing to stay on task and organized.

Streamline your HR activities for Free with HRSprout Now!

PeopleSoft

PeopleSoft Engineering offers a comprehensive document management solution that gives chosen employees access to current, online information when combined with the Documentum Enterprise Document Management System (EDMS). This solution also maintains a detailed history of all document changes and, when necessary, restricts access to documents.

You may safely store all types of documents using this integrated document management solution. You can easily run online document searches and then open documents directly from PeopleSoft applications to view them. ECRs, ECOs, item revisions, BOMs, manufacturing routings, production component lists, and production operation lists can all be associated with documents.

Monday.com

Teams may quickly construct workflow apps on Monday.com, a cloud-based work OS, to manage their daily tasks, projects, and processes. With a platform that swiftly adapts to changing needs, frees teams from manual labor, and unites teams in a collaborative workspace, teams may change their processes and projects without writing a line of code.

The platform's features include time monitoring to meet crucial deadlines, automations to remove manual work, dashboards to acquire insightful information and see the status of items at a glance, and interfaces with well-known tools and apps to expedite processes.

SAP Success Factors

Centralized document management will make life easier for your HR team members. You can store, manage, and produce documents as part of the digital employee record using SAP SuccessFactors Document Management Core by OpenText, which boosts productivity and lowers costs. - Cloud deployment - Support shared services model - Interactive HR document generation - Retention management

ADP Workforce Now

Your current ADP Workforce Now HR system can be effortlessly integrated with ADP Document Cloud, an employee document management solution (HCM). The service makes it possible to access documents and data quickly and securely. On a PC, data can be tracked and stored. Expiration dates, personalized reports, the capacity for electronic signatures, and many more features are all included in the system. Both the security of your ADP Workforce Now platform and the Document Cloud's encryption are reliable. To make following state and federal regulations easier, all the required paperwork is readily available. You may quickly upload a huge number of documents using drag and drop. You'll enter fewer data and make fewer mistakes. files and reports that are challenging to track

GreytHR

GreytHR offers a clear and user-friendly method for entering and retrieving personnel documents. As HR, you can quickly download or print letters, forms, and policies. You may also upload documents, access personnel data online, and download or print policies. Records of former and current employees are contained in the document repository.

Academic transcripts, career history, various forms of identification, and bank information are among the records provided by the employee. The career and personal information of an employee, such as the terms and conditions of employment, performance evaluations, and exit information, can also be stored. Some of this data is obtained during the onboarding process, and background checks might also require it.

The employee document management system from GreytHR offers centralized storage for this wide-ranging data. The employee portal, a self-serve tool, allows employees to access and download the saved documents.

In Conclusion

A vital component of any organization’s document management systems. Finding the best solution for your needs is crucial because there are so many excellent options. You can make sure that your documents are structured and constantly accessible with the assistance of a document management specialist.

Why HRSprout
Join the SaaS Revolution
ribbon
  • All-in-One Suite of 50 apps

  • Unbelievable pricing - ₹999/user

  • 24/5 Chat, Phone and Email Support

Tags

Email Finder Author Finder Email Validator Email List Email Hunter Email Checker Email Lookup Email Extractor Email Address Finder Email Scraper Find Emails CRM Software CRM Sales CRM CRM Software Enterprise CRM Software Cloud CRM Software Sales Enablement Workflow Automation Retail CRM Call Center CRM Real Estate CRM Sales Engagement Software SDR Software Sales Engagement Platform Sales Qualified Leads Lead Management Tool Sales Tracking Sales Automation Outbound Sales Sales Prospecting Follow Up Leads Lead Management Call Center Software Call Center Software Outbound Call Center Auto Dialer Software Dialer Call Monitoring Automatic Call Distributor Answering Machine Detection Cloud Contact Center Software Virtual Call Center Call Management Time Tracking Software Time Tracking Employee Monitoring Time Tracker Time Tracking Software Timesheet Employee Time Clock Employee Tracking App Timekeeping Tracking App Time Clock App Applicant Tracking Systems ATS Applicant Tracking System Application Tracking System Applicant Software Recruiting Software ATS System Applicant Tracking Applicant Tracker Recruitment Software Candidate Relationship Management Systems Interview Assessment Tool Assessment Management Recruitment Software Video Interview Virtual Interview Coding Interview Interview Tool Online Assessment Employment Assessment Test Position Management Hiring App HRMS Software Human Resource Management HRMS Software HR Software Payroll Software Human Resource Software Employee Onboarding HRMS HR System Employee Management Document Management AI Outreach Service Lead Enrichment AI Email Writer Sales Pitch Writer AI LinkedIn Outreach SEO Email writer Backlink Email Writer LinkedIn Based Personalization LinkedIn Chrome Extension LinkedIn Leads Opening Line Writer Lead Generation Tool Linkedin Search Email Finder Prospect Lead Generation Sales Generation Data Enrichment CRM Integrations Technology Search Search with Email Integrations Website Search OKR Management Software KPI OKR Task Management Performance Review Employee Performance Evaluation Employee Review Performance Management System OKR Goals MBO Email Notifications Learning Management System LMS Elearning Enterprise Learning Management Professional Development Employee Training Learning Management System Learning Platform Asynchronous Learning Training Management Knowledge Management Chatbot Chatbot AI Chatbot Customer Service Chatbot Online Chatbot Create Chatbot Messenger Chatbot Chatbot Software Website Chatbot Software Survey Bot Bot Builder Help Desk Software Ticketing Tool User Experience Help Desk Software Ticketing System Helpdesk Ticketing System Feedback Management Service Desk Software Support Ticketing Software Helpdesk Support Software Customer Service Ticketing System Live Chat Software Customer Service Software Live Chat Software Live Chat App Live Chat System Website Live Chat Live Chat Tool Web Chat Software Live Chat Support Software Customer Service Tool Live Chat Service Customer Feedback Software Customer Feedback Survey Customer Feedback Management Software Feedback Management Tool Customer Satisfaction Survey Software Customer Feedback Management System Client Feedback Software Survey Analysis Feedback Survey Software Feedback Management System User Feedback Software Onboarding Process Customer Success Management Onboarding Process Workflows Customer Retention Customer Journey Onboarding Checklist User Segmentation Personalization Customized Templates Popup Builder Unified API Platform End To End API Management Unified API Control REST API Management Web API Gateway API Documentation API Management API Integration API Development Unlimited Projects API Gateway Single Sign on Solution Authentication Software Application Management Password Management SSO Configuration SSO Single Sign-On Access Management Easy Set-Up Single Login Secure Login Low Code App Builder App Builder Platform Low Code Application Platforms Low Code Development Build Your Own App Low Code App Software Drag And Drop Builder Custom Application Low Code Platform Low Code No Code Bespoke Software Third Party Widgets Custom Widget File Picker Playground OAuth Keys File Manager Website Monitoring Software Reporting Web Application Monitoring Website Monitoring App Monitoring Performance Monitor App Baseline Analysis Location Insights Alerting System Reporting Multi-Channel Notifications Wireframe Tool Design UI UX Project Management Mock Designer Wireframe Designer Website Mockup UI Prototyping Image Library Project Management Real-Time Updates Design UI UX Website Builder Website Builder Webpage Builder Website Creator Landing Page Creator Website Maker Blog Builder Ecommerce Website Builder Website Analytics Website Development Landing Page Builder Email Marketing Email Marketing Software Bulk Email Sender Automated Email Email Campaign Systems Email Automation Software Autoresponders Email Blast Service Email Marketing Email Marketing Automation Drip Campaigns Social Media Management Instagram Post Scheduler Social Media Analytics Social Media Management Social Media Planner Social Media Calendar Social Media Scheduling Social Media Listening Social Media Monitoring Social Listening Social Analytics SEO Software Keyword Tool Link Building Tool SEO Tool SEO Optimizer Website Audit On-Page SEO Broken Link Checker Rank Tracker Website Grader SEO Competitor Analysis Website Recording Website Analytics Click Tracking Usability Testing Website Monitoring Mouse Tracking Visitor Recording Session Replay Conversion Funnels Website Recording Website Visitor Tracker Website Personalization Tool Lead Generation Tool Popup Maker Lead Generation Software Popup Builder Website Personalization Software Lead Capture Software Popup Builder Lead Capture Tool Lead Generation App Website Personalization App Content Planning Software Content Planner AI Writer Social Media Content Planner Ai Content Writer Social Media Content Calendar Content Generator AI Blog Writer Content Marketing Software Social Media Calendar Social Media Planner Push Notification Push Notification Push Messages Push Notification Service Push Service Push Notification App Custom Notifications Mobile Push Notifications Push Notification For Website Push Notification Tool Push Notification Providers Hyper Personalization Email Marketing Template Countdown Clock Personalization Software Personalized Software Countdown Clock Countdown Timer In Email Personalization Tool Personalized Images Personalized Videos Conversational Chatbot PPC Management Software Keyword Research PPC Management PPC Marketing Keyword Finder Keyword Generator Shopping Ads Adwords Reports Keyword Research Tool Keyword Suggestion Tool Teamwork Collaboration Methods Team Chat Team Chat Software Collaboration Software Team Collaboration Team Communication Online Collaboration Collaboration Tool Teamwork Collaboration Virtual Communication Team Collaboration Software Virtual Phone System Virtual Phone Numbers Virtual PBX Toll Free Numbers Business Phone System IVR PBX Small Business Phone System PBX System VoIP Phone Cloud Phone Video Conferencing Video Conferencing Video Call Recording Virtual Conferencing Software Virtual Meetings Virtual Meeting Platforms Virtual Conference Platforms Online Conference Platforms Video Calling Software Cloud Meetings Video Conferencing Software Email Software Email Software Email Provider Software For Emails Hosted Emails Email With Domain Custom Email Address Email Hosting Business Email Address Email Encrypted Custom Domain Email Project Management Software Project Management Task Management Project Planner Project Management Tool Task Management Software Project Planning Software Project Management App Task Management App Project Management System Project Management Software Form Builder Form Builder Survey Builder Order Forms Web Forms Form Maker Form Creator Form Designer Survey Maker Survey Creator Custom Form Appointment Scheduling Software Appointment Scheduling Software Appointment Scheduling System Meetings Scheduler Appointment Scheduling App Online Appointment Scheduling Online Scheduling App Appointment Scheduler Appointment Booking App Calendar Scheduler Online Scheduler Robotic Process Automation Software RPA Tools RPA RPA Automation Robotic Automation Software Data Scraper Web Scraper Robotic Automation Website Scraper Business Process Automation Robotic Process Automation Business Process Management Workflow Management Business Process Modelling Business Process Automation BPMN BPM Software BPM Tool Business Process Management Workflow Software Workflow Automation Business Process Mapping App Integration Software Workflow Software Workflow App Workflow Automation Process Automation Application Integration Data Integration Tool Workflow Management Software Data Integration Software Workflow Tool Marketing Automation Electronic Signature Signature Maker Digital Signature Software Digital Signature Pdf Signer Esign Online Signature Signature Creator Sign Documents Online Electronic Sign E Signature

Get Started with 500apps Today

Hrsprout is a part of 500apps Infinity Suite

Please enter a valid email address
Sign Up 14-day Trial