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Overview to HRSprout

HRSprout is an all-in-one HRMS software solution that offers a suite of features to help businesses manage HR needs. The software includes tools for managing employee data, tracking time and attendance, managing benefits and payroll, and creating custom reports.

This article provides an overview of how the RecruitHire app works and what you need to know to get started with RecruitHire.

Adding Location

Login to the HRSprout application, click on the Add Location button.

Adding Location

On your RHS popup, fill in the details of location, address, logo, members, and click on the Save button.

Save Location

Dashboard View

Dashboard will be created once you have entered all the required information, as mentioned above. Take a look at the dashboard.

Dashboard

Adding Employees

Click on Employees next to Dashboard and click on the + icon on the RHS.

Adding Employees

Manual Updation

Fill the details of the employee as required in the popup on yoru RHS and click on the Continue button.

Manual Update

Add details organization like, employee id, reporting manager, designation of employee, department, work shift, CTC, date of joining, source of hire, employee bank details.

Add Details

Add professional details like previous experience and document information and click on the Finish button.

Adding Details

After clicking the finish button the employee will be added to the Dashboard.

Added Dashboard

Bulk Upload

We can also bulk import employees by uploading a .csv or .xls or .xlsx format files. Hover your mouse over the + symbol you will find an option named Import Employees click on it.

Bulk Upload

Click to select a file or drop it here from your desktop or laptop.

Note: Import allows max 5000 employees at once.Download the sample CSV file and upload the data in the similar format.

Import

Once the employee details are imported, the dashboard will get updated with a list of employees updated through the sheet.
Imported

Employee Details

Click on the employee name, to view the employee details.

Employee Details

Personal Details

Click on the Personal Details tab to view the details on the employee.

Personal Details

Professional Details

Click on the Professional Details tab to view the details on the employee.

Professional Details

Document Categories

Click on the Document Categories tab to view the details on the employee.

Document Categories

Bank Details

Click on the Bank Details tab to view the details on the employee.

Bank Details

ID Card

Click on the ID Card tab to view the details on the employee.

ID Card

Activity Tracker

On the RHS, under activity, you can verify all the activities performed by the concerned person for an individual employee.

Activity Tracker

Filters

On the RHS side you have the Filters option on your dashboard.

Filters

Click on the “Filter” Option, filter as per the requirement.

Requirements

List View

Click on List view icon on the RHS side on the dashboard.

List View

Hierarchy View

Click on the Hierarchy View icon on the RHS side on the dashboard, as shown in the image below.

Hierarchy View

Below is the screenshot of the hierarchy view.

View Hierarchy

Group By

Click on Group By icon on the RHS side of the dashboard, as shown in the image below.

Group By

Refresh

Click on Refresh icon on the RHS side of the dashboard, as shown in the image below.

Refresh

Customize

Click on the Customize Table icon on the RHS side on the dashboard, as shown in the image below.

Customize

Below is the screenshot of the Customize Table view. Uncheck the options to modify the view of the dashboard table.

Customize View

Settings

On the RHS you will find an icon as shown in the image below.

Settings

Click on the Icon, a drop down list will preview with multiple options.

Setting

Employee Settings

Select Employee Settings from the drop down menu.

Employee Settings

On your RHS, a popup will appear, providing the required details, these will be the default details for all employees. Additionally, you can enable auto employee id, which will assign employee ids to newly added employees automatically.

Employee Setting

Departments

The popup window allows you to see all departments created in your location and to add new departments by clicking on "+" in the right corner. For your convenience, there is also a search option.

Departments

Designations

The popup window allows you to see all designations in your location and to add new designations by clicking on + in the right corner. For your convenience, there is also a search option.

Designations

Status

You can see the current status of employees here, and you can also enable or disable the status tag based on your needs, and you can also add new tags by clicking on the + icon in the lower right corner.

Status

Work and Shift Settings

On the RHS you will find an icon as shown in the image below.

Work and Shift

Click on the Settings Icon, a drop down list with multiple options.

Settings Icon

Select Work & Shift Settings from the drop down menu.

Work Shift Settings

Work Days

Choose Work Days and mark the days when the organization works, as well as whether it is a full day or half-day, and click Save.

Work Days

Work Shifts

Click the + icon in the lower right corner to create your preferred work shifts. You can also enable and disable created work shifts based on your requirements.

Work Shifts

Work Type

Click on Work Type, click + icon in the lower right corner and add your work type available in the organization. You can enable or disable the work types based on the requirements. For your convenience, there is also a search option.

Work Type

Attendance and FR

Click on the Settings Icon, a drop down list will preview with multiple options.

Attendance and FR

Select Attendance & FR from the drop down and click on it.

Select Attendance and FR

Work from Home

Configure attendance settings for work from home employees. You can enable Clockly time tracking application to monitor your remote employees for productivity.

WFH

Face Recognition

Basic

Toggle to Face Recognition select Basic start updating the Company logo, Banner Message, Face Recognition Screen, Messages, Show details and click on Save button.

Note: The above mentioned details will be displayed on FR Screen while employees login and logout.

Basic

Click on Prompts and enter the login, logout, and error messages that must appear on the FR screen while employees login and logout. For the commands, you can also add text-to-speech.

Prompts

Layout

Select the Layout settings for the FR device.

Layout

Quick Enroll

By selecting the employee's name from the drop-down list, you can quickly add Face Recognition for employees.

Quick Enroll

Debug Info

You will have a view of Total Enrolled Employees, Total Enrolled Active Employees, Yet To Enrolled Employees

Debug Info

Leave Settings

Click on the Settings Icon, a drop down list will preview with multiple options. Select Leave Settings from the list.

Leave Setting

Click on the Leave Policy followed by click on + icon in the lower right corner to add a leave policy.

Leave Policy

Name the Leave, add Description, select the leave type from the drop down menu as Paid, Unpaid, Onduty, Restricted Holiday. Next select balance leaves form the drop down menu as fixed ( generated) or Grant, followed by validity date and click on save button.

Name Leave

After you click on Save button, a popup will open displaying the Leave Type Details click on the Ok button to continue.

Save Leave

Once the Leave type is created, you can see it on the dashboard.

Leave Type

Click on the Edit option.

Edit Option

Leave Policy

Configure multiple leave policies to generate leaves.

Leave Policy

Applicability

Select to whom the leave is applicable to. Note: The leave is applicable to all employees by default.

Click on Advance Options for more specific details and fill the required fields and click on the Save button.

Advance Options

Exceptions

Select the exceptions to exclude the employee based on the criteria.

Exceptions

Restrictions

The leave restrictions should be applied according to the leave policies of the company

Restrictions

Holiday Calendar

Click on the + icon to add a leave calendar.

Holiday Calendar

Add Holiday

Add Holiday name followed by date, description, shift and holiday type. Note: You can enable restricted leave as well as per requirement.

Add Holiday

You can see the Holiday on the dashboard once it has been created.

Add Holidays

Task Cadence

Click on the settings icon and select Task Cadence.

Task Cadence

Click on the Add Task Cadence or + icon to add task cadence.

Add Task Cadence

Enter the Cadance details, you can select from the default category or add a new category as per requirements.
You can also personalize your Task Name by adding First Name,Last Name, Designation, Company Email, and Department Name. You can also add custom task by clicking on Add Task

Add Task

Dashboard View of Task Cadance

Task Dashboard View

Social Stream Configuration

Click on the Settings icon and navigate to Social.

Social

Click on the + icon to add social streams.

Streams

Click on + to add a category, Give it a name, followed by selecting the range type and date. Click on the Save button.

Add Streams

Document Categories

Click on the settings icon and select Document Categories.

Document Category

Click on the + icon to Add Categories

Add Category

Enter the Category Name as per the requirement and click on the Save button.

Category Name

Ticketing Categories

Click on the settings icon and select Ticketing Categories.

Ticketing Category

Click on the + icon, to add ticketing categories.

Add Ticketing Category

Enter the category name, followed by the owner to be assigned for ticketing and click on the Assign button.

Assign Ticket

Apps

Click on the Apps tab on the dashboard.

Apps Tab

Click on the Amazon Polly application.

Amazon Polly

Enter the Access Key followed by Secret Key and Region. Click on the Save button.

Save Apps

Click on the Prompts and enter the login, logout, and error messages that must appear on the FR screen while employees login and logout. For the commands, you can also add text-to-speech.

Prompts

Layout

Select the Layout settings for the FR device.

Layout

Quick Enroll

By selecting the employee's name from the drop-down list, you can quickly add Face Recognition for employees.

Quick Enroll

Debug Info

You will have a view of Total Enrolled Employees, Total Enrolled Active Employees, Yet To Enrolled Employees

Debug Info

Leave Settings

Click on the Settings Icon, a drop down list will preview with multiple options. Select Leave Settings from the list.

Leave Setting

Click on the Leave Policy followed by click on + icon in the lower right corner to add leave policy.

Leave Policy

Name the Leave, add Description, select the leave type from the drop down menu as Paid, Unpaid, Onduty, Restricted Holiday. Next select balance leaves form the drop down menu as fixed ( generated) or Grant, followed by validity date and click on save button.

Name Leave

After you click on Save button, a popup will open displaying the Leave Type Details click on Ok button to continue.

Save Leave

Once the Leave type is created, you can see it on the dashboard.

Leave Type

Click on the Edit option.

Edit Option

Leave Policy

Configure multiple leave policies to generate leaves.

Leave Policy

Applicability

Select to whom the leave is applicable to. Note: The leave is applicable to all employees by default.

Click on Advance options for more specific details and fill the required fields and click on Save button.

Advance Options

Exceptions

Select the exceptions to exclude tye employee based on the criteria.

Exceptions

Restrictions

The leave restrictions should be applied according to the leave policies of the company

Restrictions

Holiday Calendar

Click on “+” icon to add leave calendar.

Holiday Calendar

Add Holiday

Add Holiday name followed by date, description, shift and holiday type. Note: You can enable restricted leave as well as per requirement.

Add Holiday

You can see the Holiday on the dashboard once it has been created.

Add Holidays

Task Cadence

Click on the settings icon and select Task Cadence.

Task Cadence

Click on the Add Task Cadence or + icon to add task cadence.

Add Task Cadence

Enter the Cadance details, you can select from the default category or add a new category as per requirements.
You can also personalize your Task Name by adding First Name,Last Name, Designation, Company Email, and Department Name.
You can also add custom task by clicking on Add Task

Add Task

Dashboard View of Task Cadance

Task Dashboard View

Social Stream Configuration

Click on the Settings icon and navigate Social.

Social

Click on the + icon to add social streams.

streams

Click on + to add a category, Give it a name, followed by selecting the range type and date. Click on the Save button.

Add Streams

Document Categories

Click on the settings icon and select Document Categories.

Document Category

Click on the + icon to Add Categories

Add Category

Enter the Category Name as per the requirement and click on Save button.

Category Name

Ticketing Categories

Click on the settings icon and select Ticketing Categories.

Ticketing Category

Click on the + icon, to add ticketing categories.

Add Ticketing Category

Enter the category name, followed by the owner to be assigned for ticketing and click on Assign button.

Assign Ticket

Apps

Click on the Apps tab on the dashboard.

Apps Tab

Click on the Amazon Polly application.

Amazon Polly

Enter the Access Key followed by Secret Key and Region. Click on the Save button.

Save Apps

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